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What is the Participation Agreement
The Participation Agreement outlines the key principles that members of each institution must adhere to including our Intellectual Property (IP) and Publication Policy. These policies have been constructed with input from researchers and funders (MRC, Wellcome Trust, NIHR and Cancer Research UK). Each institution will be responsible for ensuring its members are covered by the agreement. The rights and responsibilities of GeCIP Institutions are as set out in the GeCIP Participation Agreement. To ensure we conform to our ethical approval we cannot grant data access to any institution’s researchers where there is not institutional approval of the Participation Agreement and its associated documents.
Where can I get a copy of the Participation Agreement?
You can download and sign the Participation Agreement here.
Do we need to sign the Participation Agreement or can we just reply
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via email?
If you agree to the terms and conditions of the agreement we would request that you sign the agreement (either by hand or digitally), and return a scanned copy to the service desk. We will then countersign the document and return a fully executed copy to you.
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With over 450 separate institutions represented in GeCIP we are not able to enter into negotiations with individual institutions. However, we are willing to consider amendments to the agreement that would then be applied to all. Please email chiefscientist@genomicsenglandgecip-help@genomicsengland.co.uk and our legal team will review.
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You can opt out of data access and still remain a part of GeCIP. You should email chiefscientist@genomicsenglandgecip-help@genomicsengland.co.uk stating stating that you would like to opt out of data access and do not wish to sign the Participation Agreement.
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Yes – international researchers can join GeCIP and their institution must sign the same Participation Agreement as those based in the UK.
What does the membership
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secretary do?
We regularly contact institutions with a list of their GeCIP members. The role of the institutional membership coordinator secretary is to verify that the institutional affiliation of the GeCIP members listed is indeed correct and confirm their identity, that the institutional email address they have given is valid and correct, and for their use alone, and that the institution is happy for them to be included under the signed Participation Agreement. Furthermore, we ask that they inform Genomics England in a reasonable time should any of the verified researchers leave the institution or be summarily dismissed.
Who should be membership
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secretary?
The identity of the Membership Coordinator Secretary is the institution's choice, but we advise that they should have access to up-to-date personnel records.
Students are eligible to become members of GeCIP; however, in some institutions the membership coordinator does secretary does not have access to student records. In these cases, we recommend the institution identify someone who can verify students and we can copy them into communications. The membership coordinator secretary would still remain the main point of contact.
We would like to change our membership
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secretary. How do we do this?
The identity of the membership coordinator is secretary is the institution's choice and can be changed at any time. If you would like to change your membership coordinatorsecretary, please let Genomics England know by submitting a ticket to the Genomics England Service Desk
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Is the participation agreement available in other languages?
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A list of all registered GeCIP members is included alongside a copy of the participation agreement when Genomics England requests you sign. After an institution has signed, we regularly email the nominated membership coordinator an secretary an updated list for verification.
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You should inform Genomics England as agreed in the Participation Agreement. You can do this by emailing chiefscientist@genomicsenglandgecip-help@genomicsengland.co.uk or or submitting a ticket to the Genomics England Service Desk
. You will no longer be responsible for this GeCIP member and we will contact them for their new institution.
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If your institution merges with another, you do not need to sign a new Participation Agreement; the signed agreement remains valid. However, please inform Genomics England about the merger and confirm who the membership coordinator secretaryrdinator will be going forward by submitting a ticket to the Genomics England Service Desk
so that we can update our records.
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You should contact the membership coordinator secretary at your institution to find out why you haven’t been verified.
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You can check whether your new institution has signed the Participation Agreement. If they have, you should contact the membership coordinator to secretary to ask them to verify your affiliation so that you remain eligible for data access. If they have not, you will need to speak to the relevant parties as your new institution to sign the Participation Agreement.